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10 Best Project Management Software And Tools For Small Businesses

project management Software

Project management software and tools are supposed to assist team members and managers of projects to complete tasks within a specific time period, budget and certain other limitations. This software is primarily used in business settings to improve efficiency and allow team members to have a better communication and understanding of each other’s requirements..

When the software is selected to match an organization’s specific requirements, it provides even more benefits. These can include improved efficiency and communication among team members, as well as better management of resources and project constraints.

This guide gives a comprehensive view of all the aspects of project management software and tools such as what features to look for when making a purchase, and how companies of all sizes can benefit from using the right project management.

Different Types Of Project Management Software Implementation

As technology has continued to evolve, businesses have been able to take advantage of new project management software that offers more features, scale, and security. The evolved versions of project management software allow multiple users access to the software over a company’s own data network. This makes it easier for businesses to keep track of their projects and stay organized.

Cloud computing has opened the market to more providers of project management software. This is because cloud computing offers options and advantages to businesses of all sizes. Cloud computing allows providers to offer their subscription-based products over the internet. This makes it easier for businesses to access these products and for providers to reach a larger market.

Web-Based Project Management Software

Web-based project management software allows users to access and update project information from any internet-connected device. This type of software is a subscription-based service that is accessible through a web browser. It is popular with businesses of all sizes and industries because it allows users to work on projects from different locations and devices. The software is also updated regularly with the latest information from a central database.

Modern project management apps have become more and more advanced. They allow you to use different methods for visualizing tasks, collaborating with coworkers in real time or automating workflows so that your team members don’t need as much attention at any given moment of the day.

Web-based project management tools are software applications that allow users to manage projects and tasks online. By expanding their feature sets, many of these tools also become useful for collaborative work and business process management.

There are many different web-based project management software options available, such as Zoho Projects, Microsoft Project, and Basecamp. Each has its own strengths and weaknesses, so it’s important to choose the one that will work best for your team.

On-Premises Project Management Software

On-premises project management software is software that resides on the company’s own server. Usually, Companies buy a single on-premise license and purchase additional upgrades if and when they need them.

Many companies prefer on-premise software because they are concerned about the security of their data. Additionally, they believe that it is more cost-effective in the long run to purchase one-time license fees rather than pay monthly subscription costs. On-premise software also gives companies full control over their data storage and security protocols.

Software updates can be scheduled to minimize downtime and disruptions. On-premises project management software gives you control over when updates are made, while SaaS systems automatically update.

Read More: AI-powered project management platform

Integrated vs Best-of-Breed Software

Project management software includes a variety of features that allow you to manage a wide range of projects. Specialized features, such as Gantt charts and scheduling tools, can help you to easily manage simple projects. More complex projects may require a best-of-breed application that specializes in one particular capability, such as task management, scheduling, or time tracking.

Integrated suite applications provide several functions like task management, Gantt charting, and time tracking in a unified solution. This provides visibility and improves collaboration for businesses. The applications also support accountability.

Small businesses need a project management solution that is simple and has fewer features. This way, they will be able to take care of basic functions such as integration of emails, team collaboration, and document management.

Free Project Management Software

There are a number of project management tools that are free to use for small teams of 1-2 people. These tools usually have a free tier, as well as more expensive paid tiers. The tools offer a variety of features, such as task management, time tracking, and file sharing.

Project management software is often offered in different pricing tiers, with the most expensive options generally including more features and support. However, many software providers also offer free tiers of their software which may have more limited features, be restricted to a few users, or come with limited personalized support. While these options may not be suitable for everyone, they can be useful for small teams or those just testing out a new tool.

Open source is a great option for large teams of all different skill levels, no matter the size. These tools provide you with everything that your company needs and they are highly customizable to fit any type of project. However, access to support, implementation help, and custom changes will need to be managed by an in-house or third-party development team.

Industry-Specific Project Management Systems

Industry-specific project management software is designed to be more customizable than a standard project management system. This allows the software to be tailored to the specific needs of a particular industry, such as construction, software development, financial services, healthcare, or law.

Industry-specific project management software also often has features that are better suited to that particular industry. For example, construction project management software might have tools for tracking materials and labor costs, while healthcare project management software might have features for tracking patient data.

In the world of business, there is an endless list of tools to choose from. From expense tracking and project management for those working alone or in teams; all the way up through specialized portfolios which can cover any industry-specific need you may have. These digital assistance are sure to help make running your company easier than ever before.

Features Of Project Management Software

When choosing a project management software, you’ll want to make sure it has the features your team needs. The right features will depend on the size of your team, the complexity of your projects, and how you plan to use the software. For example, if you have a small team and mostly work on simple projects, you don’t need software with as many features as a team that works on complex projects.

Task Management

Task management software features allow team members to track the progress of tasks throughout a project’s lifetime. This feature allows team members to set dependencies, create and manage subtasks from larger ones with ease; it also gives you an option for repeating or recurring at specific times/dates as well as assigning them out among others.

Project managers need to be able to see what their team is working on at all times without disrupting any other aspects of the project. This means having good, clear task management features in the project management software which let everyone understand how they’re progressing towards completing tasks and deadlines.

The best tools offer visual representation such as kanban boards or Gantt charts which show both big picture plans along with more detailed information about work being done.

Team Collaboration

Collaboration tools are used by businesses to resolve issues that any complex project faces. These features let team members have a look at the task, or a part of the task, give their opinion, suggest changes, or give their assent.

This way, everyone on the team has access to the latest version of the project and can easily see what tasks need to be completed and who is responsible for them.

Collaboration tools can help team members and stakeholders to communicate with each other effectively. They can exchange information, have discussions, send comments or approvals. Plus, they can directly message one another for a more personal conversation.

Collaboration tools can help keep your project up to date by alerting team members to changes, both major and minor.

They can also help you centralize assets so that everyone has access to them. Additionally, using collaboration tools can help keep your project running smoothly by allowing you to track progress and deadlines.

Software Support Document

Team members can quickly become productive when they’re equipped with the right resources. That’s why businesses look for software support documentation while buying project management software.

This includes help desk articles, support videos, webinars, chatbots, support over phone or through email. These resources shorten the learning curve and help team members become productive quickly.

Some tools offer personalized support through email and phone, while others offer support only through online documentation or customer forums. If you think your team will need personalized support, look for tools with good support ratings.

Do you want to make sure your team is getting the personalized support they need? Look for tools with good ratings and reviews.

Email Integration

The email features of a project management tool can help keep everyone on track by notifying team members about the status, deadlines and due dates for their individual tasks. Comments or files are also added through this feature which creates more productivity within your organization.

When email is integrated with a project management tool, it becomes easier to keep track of updates and tasks. This is because you can manage tasks and updates from your inbox without having to log in to the task management tool.

Additionally, team members will be able to set limits on how many and what types of notifications they want to receive. This will help them to focus on important updates and tasks.

Document Management

A good project management software should have the following document management features:

  • Centralized document storage;
  • Ability to attach documents with ease so they can be found later on when needed without having to search through every single uploaded file;
  • It should also come equipped with Version Control which helps keep copies of all changes made within different versions history at each stage.

Project Portfolio Management

The project portfolio management feature allows managers to oversee many different projects at once. They can track the progress of each project, identify any bottlenecks, and investigate any problems that may have arisen. This software is also instrumental in team resource allocation and expense tracking. Managers can use it to see where there is slack in other team members’ schedules and identify potential areas where costs can be cut.

Time Management

Teams with long-term projects may find time management features especially useful. This is because they can use these features to track how much time they spend on independent tasks, set ideal time goals for the project, and integrate with a timesheet or payroll app. Some software options built for large teams or industries with contractors also provided expense tracking features.


No matter whether a project is small or big, or a project that happens less frequently, it is best to use a project management software with scheduling functionality. This feature helps teams stay organized and on track. Users should be able to create schedules for their tasks, determine when they need milestones completed by (or deadlines), as well as identify any resources that are necessary in order to complete their tasks effectively.

10 Best Project Management Software

1. is a cloud-based collaboration tool that enables users to manage projects and tasks, share files, and communicate with each other in real-time. It is used by businesses of all sizes to improve productivity and workflow. offers a variety of features, including: task management, file sharing, communication tools, team calendars, Gantt charts, and more. is a tool for everyone and anyone who needs to plan projects, manage team members or milestones of any kind in order to stay on top of deadlines! It’s also got some great workflow automation tools.

2. Clickup

ClickUp is a cloud-based productivity platform that enables users to manage their tasks, projects and teams collaboratively. With ClickUp, users can create lists and boards to organize their work, set due dates and priorities for tasks, track progress on projects, and collaborate with team members in real-time.

Additionally, ClickUp offers a number of powerful features such as customizable statuses, labels and filters, email notifications and integrations with other leading productivity tools.

As a result, ClickUp is an ideal solution for businesses of all sizes who need to streamline their workflow and improve collaboration between team members.

3. Smartsheet

Smartsheet is a web-based collaboration and project management application. It has been used by corporations, organizations, schools, governments and individuals to manage their work for over ten years.
It helps teams break down projects into manageable tasks, keep those tasks on track as they progress from start to finish, and collaborate with one another in the process.

In addition to helping users organize their work so that they can see what needs doing at a glance—and do it efficiently—Smartsheet also provides a suite of tools for better managing your team’s time. Whether you need help scheduling meetings or tracking how much time each task takes – Smartsheet will have you covered with its easy-to-use features.

4. Wrike

Wrike is a powerful tool for visualizing and managing your work priorities. You can switch between different types of boards, like kanban or gantt charts to see how you’re doing against deadlines as well as plan out what needs attention next with task lists that are easy on the eyes.

5. Asana

Asana is a popular task management software that helps organizations and individuals to manage their work. It offers a simple and easy-to-use interface, which makes it perfect for managing short and long-term tasks. Asana also integrates with other software, such as Google Drive, which makes it an excellent choice for managing projects.

6. Mavenlink

A modern software platform that connects people, projects and profits. Mavenlink seamlessly provides information so that users always have the needed data for their operations to run smoothly. Real-time monitoring shows how well any given project is performing at any given minute which helps stakeholders make decisions regarding time or budget accordingly.

7. Hive

Hive is an excellent project management tool because it is well-laid-out and comprehensive. It can be scaled up or down based on team needs, and it has full email integration. This means that you can send and receive Gmail and Outlook messages from the app. Additionally, Hive lets you comprehend your team members’ works and know the upcoming projects in advance.

8. PSOhub

PSOhub is a platform for project management, time and expense tracking that can be accessed via the web or smart devices. With its many features including predictive analytics to automate your workflow it will make managing tasks much easier.

9. Celoxis

Celoxis is a powerful online project management tool that lets teams manage tasks, report bugs, and fill time all from a single tool. Celoxis’ real world project schedules and interactive Gantt Charts packs all of the team and work dynamicity, making it the perfect tool for managing geographically distributed project teams working in different timezones.

10. Jira

Jira is a powerful project management tool that’s used by development teams to plan, track and release software. It has been designed specifically for agile workflows so it can be easily integrated with other programs in an effective manner without sacrificing any features or functionality.

Final Thoughts

The best project management software is the one that helps you get your work done. The most important thing to consider when selecting a good program for managing projects is what it can do for you, not necessarily how popular or well-known it may be.

Make sure there are features in place to help you stay organized and on task, so that you’re able to meet deadlines with ease.

When rolling out a new project management software, companies should make sure that they have planned everything carefully.

The project manager responsible for the rollout should get the support of major stakeholders, from C-level executives to end-users on the project team.

Looking for project management software for your business? Find MCP’s list of the Best Project Management Software Solutions.

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