The Best AI Tools for Meetings That Save Time and Boost Productivity

Looking for the Best AI Tools for Meetings? Save time, boost productivity, and enhance collaboration with top AI-powered meeting assistants.

Meetings are an essential part of every organization’s work. They help teams collaborate, share ideas, and make decisions. But keeping track of everything discussed could be tough. That is where AI tools for meetings have started making their presence felt.

These smart assistants could make notes, transcribe conversations, highlight important points, and send follow-ups.

With the right tool at your disposal, you can focus your attention on the discussion at hand. Whether you are working in a small team or a large company, these tool help save your time, stay organized, and never miss a thing.

Best AI tools For Meetings

1. Otter.ai

Otter.ai is a popular tool which records and transcribes your meetings in real time. It will highlight the key points, tag the speakers, and create searchable transcripts. You can also add images or links to the notes. The tool works with Zoom, Google Meet and MS Teams so it is easy to use in any workflow.

Pros:

• Real time transcription and summaries
• Supports speaker identification
• Easy to search and share notes

Cons:

• Requires internet connection
• Free plan comes with usage limits

Use Case: Otter.ai is best for professionals who want searchable, shareable notes from every meeting.

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2. Fireflies.ai

Firelflies.ai automatically records, transcribes, and summarizes the meeting. It can work with most conferencing tools like Zoom, MS Teams, and Google Meet. You can add comments, tag team members and search through the entire meeting history.

Pros:

• Comes with smart search and summaries
• Works with many meetings platforms
• Collaboration tools built in

Cons:

• Transcripts need editing
• Some features come with paid plans

Use Case: The tool is ideal for sales and remote teams that need clear summaries and searchable records.

3. Fathom

Fathom is an AI meeting assistant that records your calls and highlights the important moments. During the meeting, you could click a button to highlight key takeaways. Afterwards, Fathom will create a full summary and send it directly to your email or CRM.

Pros:

• Easy one click highlights during meetings
• Sends summaries automatically
• Integrates with the CRM tools

Cons:

• Only works with Zoom

Use Case: This software is great for sales reps and busy professionals who need quick meeting recaps.

4. Sembly AI

Sembly AI listens to your meetings and generates detailed meeting notes, summaries, and action items. The AI tool for meetings also tracks who said what and creates a to-do- list based on that conversation.

Pros:

• Generates to-do lists automatically
• Identifies the speakers and topics
• Integrates with calendar tools

Cons:

• Has a limited free plan
• Interface may appear complex in the beginning

Use Case: Sembly is perfect for teams that want task-based follow-ups after meetings.

5. Avoma

Avoma is more than just a meeting recorder as it helps with scheduling, agenda preparation and note-taking. The tool offers real time transcription, speaker tracking and smart summaries.

Pros:

• All in one meeting assistant
• Notes, summaries, and call analysis
• CRM and calendar integrations

Cons:

• Designed for business use
• Some features only in premium plans

Use Case: The tool is ideal for customer-facing teams that want pre- and post-meeting automation.

6. Airgram

Airgram records meetings, takes notes and creates summaries in real time. You can collaborate on the meeting notes with your tea, and assign action items straight from the platform.

Pros:

• Allows real time collaborative notes
• Action time tracking
• Offers transcripts and summaries

Cons:

• Limited editing features

Use Case: The software is great for project managers and teams needing clear, shared meeting records.

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7. MeetGeek

MeetGeek records the meetings and creates AI generated transcripts and summaries. It can also track speaking time, sentiment, and meeting effectiveness. This AI meeting tool can connect to Slack, Notion OR Trello to share insights.

Pros:

• Smart analytics and sentiment tracking
• Speaker performance insights
• Custom integrations

Cons:

• Limited support for non-English languages

Use Case: MeetGeek is best for teams that want to improve meeting efficiency and communication.

8. Rewatch

Rewatch records, transcribes, and stores all the meetings in one video library. It allows the teams to comment on video clips, tag sections and organize the meetings by project or topic. You can consider it like YouTube but for internal meetings.

Pros:

• Central video storage for all the meetings
• Team commenting and collaborations
• Clean and organized interface

Cons:

• Focusses on the video not real time transcription

Use Case: This one of the best AI tools for meetings is great for distributed teams that want to document and revisit meeting content.

9.  tl;dv (Too Long; Didn’t View)

tl;dv lets you record and timestamp important parts of any meeting with just one click. It works with Zoom and Google Meet. This tool can also produce AI generated notes and summaries which makes your job easier.

Pros:

• Timestamps important moments live
• Quick summary generation
• Great for Async Teams

Cons:

• Basic note editing

Use Case: Tl;dv is best for teams that want to skip the fluff and share key takeaways.

10. Krisp AI Notetaker

Krisp was started as a noise cancellation app but now comes with an AI notetaker that creates meeting summaries. It works in the background taking notes and highlighting action items while you can focus on talking.

Pros:

• Built in noise cancellation
• Lightweight and easy to use
• Work across platforms

Cons:

• Less customizable than others

Use Case: Krisp is ideal for individuals and small teams who want distraction-free meetings and clean notes.

11. Supernormal

Supernormal is an AI meeting assistant that creates detailed meeting notes. It works with Google Meet, Zoom and Teams and can save your notes to Google Docs or other apps directly.

Pros:

• Automatically formats notes
• Google Docs integration
• Easy to share with teams

Cons:

• Some formatting issues may happen

Use Case: This AI tool for meetings is best for professionals who want ready-to-use, shareable meeting notes.

12. Notta.ai

Notta is one of the best AI tools for meetings as it records, transcribes, and translates the meetings in real time. You can upload audio or video files too and get instant transcripts. The tool supports multiple languages and provides summaries, time stamps and speaker labels.

Pros:

• Multi language transcription
• Audio and video file support
• Time stamped notes

Cons:

• Translation accuracy may vary

Use Case: Notta.ai is ideal for international teams and content creators needing multilingual transcripts.

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13. Vowel

Vowel is an all-in-one meeting platform with built-in video calls, live transcription, and searchable summaries. You do not require Zoom or Teams as everything happens inside Vowel.

Pros:

• All in one meeting and recording tool
• Bookmarks key discussion points
• Searchable history

Cons:

• Fewer integrations as compared to other tools.

Use Case: The tool is great for teams looking for a complete meeting solution in one place.

14. Colibri.ai

Colibri.ai joins your calls, transcribes in real time, and provides smart summaries afterwards. You can tag the key topics, track questions, and share highlights with the team. It supports Zoom and can integrate with Slack and CRM’s

Pros:

• Clean summaries with highlights
• Smart keyword tagging
• Team friendly sharing

Cons:

• Basic UI as compared to others

Use Case: Colibri.ai is best for startups and small teams that need post-meeting follow-ups.

15. Tactiq

Tactiq is a Chrome extension which works with Google Meet, Zoom and Teams to display live transcriptions during meetings. It allows a person to highlight important quotes and generate summaries.

Pros:

• Easy to use
• Exports directly to Notion or Docs
• Highlights the quotes in real time

Cons:

• It is a Chrome only extension

Use Case: This AI tool for Meetings is great for students, educators, and teams using Google Meet regularly.

16. Jamworks

Jamworks is a meeting tool specifically intended for students. It can record lectures or online classes, summarize them, and highlight the key topics. You can also create flashcards and export transcripts for easy review before exams.

Pros:

• Designed for education
• Generates study notes
• Helpful flashcard feature

Cons:

• Not suitable for business meetings

Use Case: Jamworks is perfect for students looking to simplify lecture notes and study smarter.

17. Poised

Poised is an AI powered communication coach for meetings. One of the best AI tools for meetings, it listens to your calls on Zoom, teams etc. and gives real time on how you are speaking. It is like a coach that will help in becoming a better speaker.

Pros:

• Real time speaking feedback
• Detailed post meeting reports
• Personalized improvement tips

Cons:

• Focused on individuals not notes

Use Case: The tool is great for professionals wanting to improve public speaking and presentation skills.

18. Sembly Team

Sembly Team is the team focused version of Sembly AI. It automatically joins the scheduled meetings, creates transcripts, extracts action items and integrates with project management tools.

Pros:

• Joins meetings automatically
• Task and decision tracking
• Syncs with Asana, Trello etc.

Cons:

• May appear robotic to some clients

Use Case: Sembly Team is Ideal for teams that need meeting records and project updates without manual effort.

19. Claap

Claap is a video collaboration tool which records short meeting clips, async updates and quick walkthroughs. You can comment on recordings and turn conversations into action points.

Pros:

• The tool is perfect for async work
• Time stamped comments
• Clean interface

Cons:

• Not built for full length meetings

Use Case: This AI tool for meetings is best for product teams sharing demos, updates, or async feedback.

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20. Scribe AI

Scribe is not a meeting recorder, but an AI tool which can turn processes into step-by-step guides. When used with meetings or demos, it can automatically create visual documentation.

Pros:

• Great for SOP’s and training
• Fast and automatic documentation
• Includes screenshots

Cons:

• Not a traditional meeting tool
• Limited to process tracking

Use Case: Scribe AI is perfect for onboarding, training, and support teams.

21. Felo

Felo is an AI assistant that joins your calls and summarizes meetings in simple, clear language. It sends out summaries, to-do lists, and highlights via email or Slack. It’s focused on making follow-ups easier and faster.

Pros:

• Simple clean summaries
• Sends follow-ups automatically
• Slack and email integrations

Cons:

• Does not have many advanced settings
• Less detailed than other tools

Use Case: Felo is great for small teams and managers who want to save time after meetings.

Conclusion

AI tools for meetings transform the way we work, collaborate, and communicate. Instead of making notes or trying to remember who said what, these tools tackle the challenging work for you.

This means you and your team can stay engaged in conversation without worrying about missing vital details.

From small startups to large global organizations, these AI meeting assistants bring structure and clarity to every call.

By integrating with tools like Zoom and Google Meet, Slack these tools fit easily into your existing workflow.

As remote and hybrid work continues to increase, these tools become essential to remain productive and organized while having meetings.

Frequently Asked Questions (FAQs)

What are AI tools for meetings?

AI tools for meetings are software programs which use AI to record, transcribe, summarize, and organize meeting content. They help you save time by capturing key points, action items and follow-ups.

Can AI tools for meetings work with Zoom and Google Meet?

Yes, most of these best AI tools for meetings integrate easily with popular platforms like Zoom, Google Meet, and Microsoft Teams. They will start recording and taking notes as soon as the meeting begins.

Are these tools safe and private?

These reputable meeting tools use encryption and privacy settings to keep your data secure. Always check privacy policy and settings before you use any tool.

Do I need to be tech-savvy to use these tools?

No, most AI tools for meetings are user-friendly. Just install the app or extension, connect the calendar or meeting platform, and let the tool do your work.

What’s the biggest benefit of using AI tools for meetings?

The biggest benefit is saving time and staying organized. With the best AI tools for meetings, you don’t need to take any manual notes. Plus, you’ll always have a clear summary of what was discussed and what needs to happen next.